How to take review of the reports

First of all we go to main menu and click the reports option

This menu will show us many options of the reports which we can review. We will select any required option. After clicking on anyone the following window will appear:

Financial Statements

To check the financial statements balance sheet, income statement, retained earnings and cash flows.

Inventory

Check the inventory records in the reports.

General ledger

Check the general ledger accounts balances for example charts of accounts.

 Accounts payable

Check these options which are related to accounts payable for example purchase order general, purchase order report, purchase order register etc.

Accounts receivable

Check these options which are related to accounts receivable for example sale order, sale report, sale journal, sale register, customer ledger, customer list, receipts etc.

Use of Global Option in Peachtree

Use of Global Option in Peachtree

To use the global option go to the “options” drop down menu and select the first option “Global”. As shown in the figure:

When you will select this option the following window will appear:

This window has 4 tabs. These are explained below.

Accounting:

The first option in this tab is “decimal entry”. This option is for the number of decimals after the zero. You can select the decimals as per our requirements from the option available by the name, “Number of decimal places”. The maximum numbers of decimals which you can select are “5”. You can also select the decimal placing automatically by clicking on “Automatic” then selecting the number of decimal places as per our requirements. But for this you will have to first select the number of decimal places first and then the option of “Automatic”. Then after this you have “Hide general ledger accounts” option from where you can hide account receivables and account payables from different options in the software such as hiding the account receivable from sale order by selecting account receivable and same will be the procedure for account payable. In “Other Options” you can select different available options to implement them in our complete software. All the settings made here will be implemented in the whole software. After changing all these options or required options click on “Ok” to save.

General:

In general tab the first option is “improve performance”. It has two options first is related to the printing of the reports. And the second is related to the inventory on hand that do not show the inventory on hand in the lookup list.

The second option in this tab is line item entry display. If you select “1 Line” from here then it means that if you are entering a journal entry in the general journal then you have one spare line beneath each debit line to enter the other item and if you select “2 Line” then you have two spare lines beneath each debit line to enter the other two items. Then you can also select the color theme for our software as per our choice.

Peachtree Partners:

From this tab you can select the security level of the software. You can set it as low, medium and high according to your requirement.

Spelling:44790

As in the Microsoft word, you can check the grammar, spelling dictionary etc in the Peachtree if you enable this option.

Sales or invoice and receipts

Open the peach tree soft wear then select the company and click the task and go to the sales/invoice

Then get this window

In which write the customer id  and correct the date  and write the invoice number  and then you will get this window

Recites:

When we go to the task menu then go to recites

We get this window

Enter the ticket  id number  and give the customer id  enter the quantity then enter the item number and give the unit price

Enter the receipts amount  and then save

How to set the default information?

How to set the default information?

In peach tree soft wear .we open a company and go to the maintain menu and in which we turn on default information and click the customers point

And then this window is open

This window is for default setting .in this window we do the changes according our requirement in this window first head is the payment term in payment term further head are these cod means cash on delivery and if we click on this then show this window

We set the requirement according us.

After doing this we select the prepaid mean receive the advance amount

Next is due the number of day’s means how much day is due for the payments

Next is due on day of next month after doing this

Next is due at the end of month

Next we go to the account aging if we click the due date.

We set the all columns

We go to the custom field .in which we complete fill all the columns

Next we go to the finance charges and fill all the columns and set the price s and last charges.

Make the vendor credit memo and quotes/ sale order?

Make the vendor credit memo and quotes/ sale order?

We open the peach tree soft wear then click the task on the menu and go to the vendor credit memo

Then this window is showing

After that we put the id of vendor then credit number after and put invoice number and than quantity then amount and write the returns. And then save it.

How we make quotes sale order ?

In peach tree soft wear we go to the task menu and click the quotes and sales order .

After that we put the quantity item and amount and quotes number

After that we go to the sale manue this is below to the quotes

We get this window

We put the items quantity unit price then save it

How we make quotes sale order ?

How we make quotes sale order ?

In peach tree soft wear we go to the task menu and click the quotes and sales order .

After that we put the quantity item and amount and quotes number

After that we go to the sale manue this is below to the quotes

We get this window

We put the items quantity unit price then save it

Sales or invoice and receipts

Open the peach tree soft wear then select the company and click the task and go to the sales/invoice

Then get this window

In which write the customer id  and correct the date  and write the invoice number  and then you will get this window

Recites:

When we go to the task menu then go to recites

We get this window

Enter the ticket  id number  and give the customer id  enter the quantity then enter the item number and give the unit price

Enter the receipts amount  and then save

Make the purchase order account:

Make the purchase order account:

Step 1

First we open the Peach tree account and open the company and go to the menu and click the task point and press the purchase order

After click that we will get the purchase order window

Step 2

After getting that we follow these steps:

1^st we write the vendor name:

We write the vendor name. (Who we get the goods)

2^nd step (date)

In which we write the date when we give the order to vender

3^rd (phone number)

In which we write the phone number of vendor

4^th (quantity)

In which we write the quantity of goods

5^th (item)|

In which we write the items of good

6^th (per unit price)

In which we write the per unit price clearly

7^th (save)

And then we save the order

Make the purchase receive inventory:

We go to the task in (menu) and come and press the purchase receive inventory

After that we get this window

After that we follow these steps for purchase receive inventory:

1^st name (vendor):

In which we write the name of the vendor

2^nd (date)

In which we write the date .when we receive this items

3^rd (invoice number)

In which we write the invoice number of these items

4^th (phone number)

In which we write the phone number of vendor

5^th (receive quantity)

In which we write the receive quantity of items

6^th (save)

Then we save this account

How to maintain inventory item?

How to maintain inventory item?

After open the peach tree soft ware and open a company .we click the maintain point and go inventory item folder

We get this window

After that first we enter the id and then description and then price level and fill all requirements. Then select the cost method.

In price level we select the price those which we sale that goods

We select the cost method

Then enter the item type and location. In item type we enter the type of good those which would be break or etc

In location, where we keep our goods

We fill the minimum level and enter the recorder quantity

In which we get the quantity level of purchasing and sale

In which we enter the general ledger sales account.

After that we go to the custom field

In which enter all requirements if we changing then we go to the default and where we change e it

After that we see the history in history folder  and then save it.

Sample of chart account

First we open the Peach tree account.

 we click the maintain button on the soft wear .

then we get the chart .in the chart we give the id and name and then type of entry

In which we give the different numbers of different entries

105 is the (account id )

Cash in bank  is the (description)

Cash is ( account types )

Theses are entries we put in the account chart in soft ware

Account id	Account description			Account Type
105	Cash in bank			Cash
109	Petty cash			Cash
110	Accounts receivable			Accounts Receivable
118	Allowance for doubtful accts			Accounts Receivable
120	Inventory			Inventory
130	Prepaid expenses			Other Current Assets
140	Property and Equipment
141	Land			Fixed Assets
142	Building			Fixed Assets
143	Leasehold improvements			Fixed Assets
144	Furniture and fixtures			Fixed Assets
145	Equipment			Fixed Assets
146	Automotive equipment			Fixed Assets
150	Accumulated Depreciation			Accumulated Depreciation
152	Depr-building			Accumulated Depreciation
153	Depr-leasehold improvements			Accumulated Depreciation
154	Depr-furniture and fixtures			Accumulated Depreciation
155	Depr-equipment			Accumulated Depreciation
156	Depr-automotive equipment			Accumulated Depreciation
160	Other Assets
162	Long-term investments			Other Assets
168	Due from officer			Other Assets
200	Current Liabilities			Account Type
202	Notes payable			Other Current Liability
210	Accounts payable			Accounts Payable
212	Accrued expenses payable			Other Current liability
220	Wages payable			Other Current liability
221	Income Tax Payable			Other Current liability
222	Sales Tax Payable			Other Current liability
250	Long-Term Liabilities
252	Mortgage payable			Long Term Liability
261	Long-term note payable			Long Term Liability
271	Due to officer			Long Term Liability
300	Stockholders’ Equity
381	Common stock			Equity does not close
390	Retained earnings			Equity retained earning
392	Dividends			Equity gets close
400	Revenue		Account Type
410	Sales			Income
500	Cost of Sales
510	Cost of goods sold			Cost of Sale
600	Operating Expenses
610	Salaries and wages			Expense
621	Advertising			Expense
622	Amortiz leasehold improv.			Expense
623	Automobile expense			Expense
626	Bad debts expense			Expense
627	Bank service charge			Expense
632	Commissions			Expense
638	Depreciation expense			Expense
640	Dues and subscriptions			Expense
643	Entertainment			Expense
650	Insurance			Expense
655	Interest expense			Expense
657	Licenses and permits			Expense
659	Miscellaneous expense			Expense
660	Office expense			Expense
666	Postage		Expense
667	Professional fees			Expense
668	Rent expense			Expense
669	Rental of equipment			Expense
672	Repair and maintenance			Expense
690	Telephone			Expense
691	Travel			Expense
695	Utilities			Expense
700	Other Income (Expense)
710	Interest income			Income
790	Miscellaneous income			Income
895	Income tax expense			Expense

The procedure of saving data is push the button of (alt) and(s) then the entry would be saving. Then again new entry enters as first entry and then saves